NCSA

5 Tips on How to Email College Coaches

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One of the best ways to let a college coach know you’re interested in their program is to send an introductory email. To make sure your email stands out in a college coach’s inbox, it’s important that you know how to write a clear, concise and to the point email that illustrates why you’re interested in that coach’s program and why you would be a good fit.

Coaches aren’t going to read — or even open — generic mass emails sent to all the programs you’re interested in. Follow our email guidelines below to create the perfect message.

STEP 1: CRAFT THE PERFECT SUBJECT LINE

All emails start with a compelling subject line that entices a coach to open your email. Here are a few crucial pieces of information you should include in your subject line: your grad year, your position, state (if you’re emailing a local coach) and key facts that’s unique about you. These key facts can include your height, weight, 40-yard dash time, ACT score, club team name, etc.

Insider tip: Keep your subject line to 50 characters or less. Since coaches are likely to read your email on their phone, a longer subject lines will get cut off.

STEP 2: DROP SOME KNOWLEDGE ABOUT THE SCHOOL

Applying to an academically focused school? Start your email with how impressed you are by their academic record. Emailing a school with a strong winning record? Be sure to point out that you’d love to be part of such a successful legacy. Make sure you let the coach know you are following the program and knowledgeable about the school.

STEP 3: INCLUDE KEYS STATS AND YOUR HIGHLIGHT VIDEO

Don’t outline your whole athletic history, instead keep it to a few key stats and your highlight video, if applicable for your sport. Think about what a college would want to know about you. When emailing academically focused school, highlight your great test scores and GPA.

Don’t forget to include contact information for your current coaches: your club coach, high school coach, personal trainers and anyone else that you have worked with for your sport. And be sure to include a link to your NCSA profile, so the coach can review the rest of your information. 

STEP 4: LET THE COACH KNOW WHAT’S NEXT

Finish your email by clearly outlining your next steps. For example, mention a date and time that you’ll be following up with a call. Or, let the coach know that you would like to schedule a time to meet while you’re on campus visiting. Include all your contact information so the coach knows exactly how to get ahold of you if they are interested. 

Insider tip: Turn on your email’s “read receipt” function to see if a coach has opened your email. This tool will let you know if a coach has received and opened your email, so you can be sure to follow up accordingly.

STEP 5: PROOFREAD BEFORE HITTING SEND

Always edit your email before sending it! We suggest reading your email out loud to help you catch any grammar or phrasing errors. You can also ask a parent or friend to look over your email, as well.

More importantly, don’t get discouraged if you don’t get a response right away. It may take one or two more emails to break through. Be persistent!

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